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Senior AP Accountant with French

Requisition Number:  3341
Company: 
Location: 

Kraków, MA, PL, 31-001

This position is responsible for understanding and when needed or appropriate, performing the duties of the Accounts Payable Specialist.  This person will also serve as the first escalation point when issues arise that the Accounts Payable Specialist cannot resolve.  This person will also manage the day to day workload and workflow to ensure that incoming requests, inquiries, and transactions are processed and addressed timely.  This position will have daily contact with vendors and other company personnel regarding the processing and status of invoices, processing payments, and researching / resolving payment issues.  This role performs selected month-end closing activities to ensure that all costs are reported on the General Ledger in the correct period.

 

Duties and Responsibilities:

  • Understand and be able to perform the duties of the Accounts Payable Specialist. 
  • Serve as first escalation point for Accounts Payable Specialist, including assistance with and the resolution of internal and external inquiries and issues.
  • Establish strong working relationship with Supply Chain in order to make the resolution of invoices efficient.  Hold weekly helpdesk forums to swiftly solve open and aging items collaboratively.
  • Assist with cash forecasting, including the prioritization of payables within the confines of the company’s cash position.
  • Execute weekly payment preview and payment runs as well as manual wires in the bank portal.
  • Perform daily off-cycle payments and engage with treasury regarding any additional outgoing wires (urgent, hr./payroll, Citi etc.)
  • Be main point of contact for our bank to resolve any payment errors or follow-up.
  • Work closely with cash team to monitor returned wires, identify, and resend payments in a timely manner. 
  • Identify root causes of issues in the payables process and recommend opportunities to improve consistency and accuracy.
  • Oversee the fulfillment of audit requests, including the review for reasonableness before providing to auditors, and addressing any audit inquiries.
  • Responsible for daily processing of interunit payments.  Provide monthly reconciliation of interunit payments and closely follow any open items.
  • Monitor open payables and ensure that significantly aging items are assigned and followed up on sufficiently and timely.
  • Prepare month-end accruals according to SOX controls and provide to GAC for posting.
  • Maintain accounts payable policies and adhere to other established internal controls within the payables process.
  • Evaluate and suggest opportunities to continuously improve efficiency and effectiveness invoice processing.
  • Assist with AP related initiatives or projects as assigned.
  • Perform ad hoc duties to assist the business.

Education and Qualifications:

  • 3-5 years of Experience
  • SAP Experience preferred
  • Detail oriented with a high degree of accuracy
  • Be proactive, self-starting and self-motivating.
  • Take initiative to learn, improve, or enhance current operations.
  • Manage upward when appropriate to get a problem resolved or process improved.
  • Communicate internally and externally with diplomacy and tact
  • Experience with providing guidance or coaching to other
  • Operate in a fast-paced environment and effectively prioritize daily competing priorities.
  • Working knowledge of common MS Office applications such as Excel and Word
  • Able to handle sensitive or confidential information
  • Fluent in the following languages: English and French

Employment opportunities may require access to information which is subject to the export control regulations of the United States. Hiring decisions for such positions are required by law to be made in compliance with these regulations. Applicants for employment opportunities in other countries must be able to meet the comparable export control requirements of that country and of the United States.

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