Administrative Support

Position Title:   Onsite Outage Administrative Support

Type:   4 to 6 Month Contract

Location:   South Texas Project (STP), Bay City, Texas

This position requires coordinating, organizing, and performing a variety of duties necessary to support our customer on-site before, during, or after outages. The day-to-day responsibilities are not meant to be all inclusive; they outline the primary expectations of this outage role. Functions and responsibilities may vary, depending on the time of the outage.

Key Job Duties:

• Receive and process various outage management documents, compile pertinent information into various records.
• Demonstrate proficiency in the following:  email, various software packages, including, but not limited to, Microsoft Office: Excel, Word, and Outlook, data management tools,
• Coordinate and monitor in-processing and access at the site for designated Westinghouse subcontractors. 
• Act as the  point of contact to assist with in-processing, except for matters related to Access Authorization or Fitness for Duty Program, including but not limited to the development/rollout of the in-processing schedule. 
• Ensure all matters related to Access Authorization are promptly referred to the WECTEC Supervisor or Lead Coordinator.
• Maintain and log all correspondence and related paperwork regarding the site, Westinghouse subcontractors.
• Perform, meet, and greet onsite for incoming Westinghouse crews, including contractor personnel working with Westinghouse.
• Perform necessary duties for escorted access for management visits, group project managers and site tours. 
• Provide all other administrative support,  including but not limited to, escorting personnel onto site and around the site and other duties as assigned by supervisor or project managers.
• Ability to comply with all policies and procedures involving confidential and proprietary information relating to the department and division. 
• Ability to keep in confidence all material and information entrusted.
• Other duties as assigned. 
• Assists with time entry when necessary and resolve or assist with resolutions of pay issues.
• May escalate issues to manager for resolution, as deemed necessary.
• Review and comply with the Code of Business Conduct and all applicable company policies and procedures, local, state, and federal laws, and regulations.
• Comply with South Texas Projects (STP) rules and regulations.
• Coordinate the Access process with candidates and Access Team.
• Assist with other projects assigned by supervisor.

 Requirements:

• Communicate effectively in technical environment
• High school graduate or the recognized equivalent required.
• Prior Nuclear Plant experience in a similar position is preferred.
• Ability to obtain and maintain “Unescorted Access” status.
• Reliable transportation to the site daily.
• Shift work typically 40 hours per week but may require longer hours during outages.
• Follow oral and written instructions.
• Ability to comply with policies and procedures involving confidential and proprietary information relating to the department.
• Must have strong verbal and written communications skills.