Executive Assistant and Office Admin

General Job Function:

This position will provide day-to-day support to business leaders, and involved in the areas of commercial coordination, government affairs, customer relations, etc.

Duties and Responsibilities:

• EA Support to Business: (70%)
• Assist business leaders in planning, logistics, conferences, accommodation and visits by internal/ external clients.
• Support Asia President in business development activities to meet the organization’s business objectives.
• Help maintain amicable relationships with customer personnel as point of contact for requests and in day-to-day communication, up to and including senior manager/vice-president/President levels.
• Understand customers’ requests and expectations in order to support their needs.
• Prepare weekly and monthly reports for Westinghouse Executive Management.
• Facilitate and take meeting minutes in both Chinese and English when needed.
• Support the expenses reimbursement for Asia President and key business leaders.
• Facility and Supply Chain Management: (10%)

• Coordinate with HQ Facility to implement facility policy, renew office lease, office renovation, company license update or renewal, liaise with local property management, car leasing company, manage office supplies, etc.

• Expatriate Services: (5%)

• Where appropriate, coordinates with global mobility in providing relocation services to expatriates and their family members, including but not limited to the coordination of visa, logistics etc.

• Admin management: (15%)
  • Communicate with all stakeholders to establish and implement office admin policies and procedures.
  • Handle office operation matters, including mobile phone bills, office safety, support IT equipment renewal.
  • Other ad-hoc tasks/ assignments as delegated by Asia President, and China HR Manager.

Education: Bachelor degree in English, Secretary or Business Admin

Years of Experience: At least 8 years experience in a related administration position with international experience.

Skills and Competencies:

• Strong sense of responsibilities and nice personality, A good team player;
• Good communications skills in both delivering external and internal messages, and in influencing internal decision-making processes;
• Ability to Interface with senior management, other Westinghouse unit personnel, customer executives and high-ranking industry officials;
• Assertiveness while negotiating and executing large, complex projects that require cooperation of multiple organizations;
• Ability to participate in complex information sharing with internal and external customers, including delivery of presentation material;
• Excellent English proficient; Good at written, oral English and translation (on spot and written). Good computer skills, in particular in Microsoft office system; knowledge about web operation a plus.
• Proven business acumen sufficient to recognize opportunities, and help support the China MD in developing strategies
• Knowledge of, and familiarity with, the power generation industry in China. Experience in Nuclear industry is a plus but not necessary.
• Previous governmental negotiation experience at the GM/VP level of PRC state entities
• Mandarin + English language skills