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Supply Chain Data Entry Specialist

Requisition Number:  2139
Company: 
Location: 

Cracow, MA, PL, 31-042

Supply Chain Data Entry Specialist

General Job Function:

To strengthen our Supply Chain Management team, we are looking for experienced candidates for the position of Supply Chain Data Entry Specialist for our Global Shared Services. Seize this unique opportunity to take an active part in shaping our new GBS centre and grow together with the rapidly developing organization.

 

Duties and Responsibilities (in the order of priority):

Data Entry, Management and Maintenance:

  • Support the Westinghouse supply chain for data needs including vendor and supplier database management through information and data gathering, entry and maintenance activities of our approved supplier list and other processes
  • Input, review and/or verify all information on the database management system to ensure completion and accuracy. Identify necessary actions to correct data.
  • Coordinate various document management operations (including use and maintenance of databases) to ensure permanent long-term storage, protection, control, and retrieval of information according to applicable procedures.
  • Use databases to produce standard reports on stored information and use as needed query systems to produce non-standard specialized reports upon request.  Use various databases to produce index of specific documents requested by users.  Produce copies of requested information, maintaining logs as appropriate.

Purchase Order Support:

  • Administrative and operational support to the buyers on issuing and placing Purchase Orders (Small value, low complexity, non-critical PO placement/follow up/PO close out in SAP).   In addition, invoice trouble shooting support, engaging with Accounts Payable, suppliers and business units to identify and resolve invoice issues, as well as trending issues and implementing actions to prevent recurrence.
  • Other administrative support:  multiple buyer support activities such as but not limited to:
  • Verifying and updating SAP records related to on time deliveries (OTD) reporting
  • Verifying and updating Phoenix record related to contingent labour administrative support
  • Interface with multiple other stakeholders such as Buyers, AP, Project Managers, Requisitioners, Quality, as well as with suppliers.

Other administrative support: multiple buyer support activities such as but not limited to:

  • Verifying and updating SAP records related to on time deliveries (OTD) reporting
  • Verifying and updating Phoenix record related to contingent labour administrative support
  • Interface with multiple other stakeholders such as Buyers, AP, Project Managers, Requisitioners, Quality, as well as with suppliers.

 

Education and Qualifications / Skills and Competencies:

Education Level (Degree, Area of Study)                         BA in Business or Equivalent

Years of Experience (if applicable):                                  Min 1 year experience in Shared Services, customer service and/or supply chain

Skills and Competencies:

  • Fluency (both spoken and written) in both English and a minimum one other language (French, German, Spanish, Swedish, Italian, Dutch, Russian, Ukrainian, Czech, Bulgarian).  Language ability is critical when interfacing with suppliers and internal stakeholders.
  • Good customer service skills
  • Strong administrative abilities to generate records, file and retrieve records
  • Organization, attention to details and sense of accuracy
  • Good verbal and written communication skills; collaboration and teamwork skills
  • Ability to understand process efficiency and to propose improvements when required
  • Ability to use all the Westinghouse IT tools such as SAP, ARIBA, Prime
  • Ability to report activities and track KPIs
  • Ability to analyse, identify and resolve issues, or address them to appropriate responsible
  • Experience with Microsoft Office - Word, Excel, PowerPoint desired

Employment opportunities may require access to information which is subject to the export control regulations of the United States. Hiring decisions for such positions are required by law to be made in compliance with these regulations. Applicants for employment opportunities in other countries must be able to meet the comparable export control requirements of that country and of the United States.

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