Global Immigration Specialist

Requisition Number:  3025

Krakow, MA, PL, 31-300

Partners at all levels of the company to ensure the successful execution of the global immigration program and strategy.  Ensures day-to-day global immigration partner performance is met and operates in a highly compliant global environment so ensures compliance with global immigration rules and regulations.  Serves as the global immigration subject matter expert.


  • Provides guidance and subject matter expertise on global immigration to stakeholders (employees, project managers, human resource business partners, resources planners, etc.)
  • Consults with corporate tax and the Sr. Consultant, Expat Tax when there are compliance concerns associated with permanent establishment and individual income tax.
  • Ensures immigration policies, processes, forms, and intranet pages are current and relevant.
  • Identifies gaps in current processes, policies, and procedures and recommends solutions to create efficiencies.
  • Participates in global immigration strategy meetings with company stakeholders and the Company’s global immigration partner to understand project needs, scope, timeline, and resource availability and determines if activities fall within the scope of business travel or require a work permit.
  • Ensures operational aspects of the program are met which includes partnering with the global immigration vendor on day-to-day immigration matters and ensures timely processing of cases in accordance with established Service Level Agreements.
  • Responsible for preparing and providing the global immigration partner with requested company-provided employee documents such as: A1/Certificates of Coverage, Posted Worker Declarations, Letters of Employment, proof of Health Insurance Coverage, etc.
  • Responsible for providing/executing or ensuring timely collection of company-provided corporate documents including ensuring timely execution, notarization, and, where necessary, legalization of same.
  • Proactively assesses and plans for regulatory changes that may impact the program and/or visa-dependent employees and makes recommended changes to mitigate or minimize impact.
  • Leads internal or external immigration audits.
  • Facilitates communication and training of stakeholders on immigration strategy, immigration policy, regulation updates, and program changes.
  • Builds external networks and actively participates in professional groups within field to ensure understanding of industry trends, market conditions and current practices.



  • Bachelor’s Degree or equivalent professional experience
  • 6-10 years of experience working in-house for an international company
  • Strong vendor management experience and demonstrated success independently managing multiple cases for a large international immigration program.
  • Working knowledge of international immigration processes with a focus on the EMEA region.
  • Experience in exercising independent judgement and discretion while utilizing company policies and practices to determine appropriate action.
  • Basic knowledge of Permanent Establishment and Expatriate Tax.
  • Ability to articulate and explain complex regulations, processes, issues in a simple and clear manner to individuals not familiar with immigration.
  • Excellent English verbal and written communication skills required.
  • Must be able to proactively plan, execute and multi-task in a fast-paced environment.
  • Proficiency with Microsoft Excel, Visio, and PowerPoint required.
  • Collaboration, customer focused and cultural adaptability essential.

Employment opportunities may require access to information which is subject to the export control regulations of the United States. Hiring decisions for such positions are required by law to be made in compliance with these regulations. Applicants for employment opportunities in other countries must be able to meet the comparable export control requirements of that country and of the United States.


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