Senior Order Entry Specialist

Are you interested in being part of an innovative team that supports Westinghouse's mission to provide clean energy solutions? At Westinghouse, we recognize that our employees are our most valuable asset and we seek to identify, attract and recruit the most qualified talent while recognizing and encouraging the value of diversity in the global workplace. 

The Senior Order Entry Specialist is responsible for coordinating customer purchase order reviews and order acknowledgements, as applicable.  

The Order Entry specialist is also responsible for adherence to the company order processing procedure and following the Sales Order Entry Job Aid to

1) create and process sales orders,
2.) process customer change orders,
3.) create interim orders to support work prior to the receipt of customer purchase order,
4.) rejecting interim orders, if customer order is never received, and
5.) updating order conditions and billing plans, as required for close-out of time and material (T&M) projects.

The Senior Order Entry Specialist is responsible for resolving queries with no supervision. Works with the automation programs to process data and inform the relevant requestor. Cooperates with IT to upgrade automation programs. They are responsible for using previous experience to look for process improvements in both manual and automated processes. Cooperates with management team on process development. Works with other teams and internal stakeholders on process transition and stabilization 

Key Responsibilities:

• When required, create order acknowledgement letter using the proper template, particularly when there are discrepancies between the Westinghouse offer and the customer purchase order
• For new customer purchase orders and change orders:
• Follow SOX compliance process for sales orders valued at $1M or greater
• Attach customer PO and related documents, plus Westinghouse offer and order acknowledgement to SAP sales order
• Update Header Partners tab using reference lists
• Update Header Text fields as required to facilitate the order archive process
• Link Level 1 Work Breakdown Structure (WBS) to each sales order line item
• Update billing plan of each sales order line item, creating a high-level billing plan when required
• Archive the SAP sales order (for ISO and SOX compliance)
• Create interim orders, following a similar process to creating customer purchase orders
• Queries resolution
• Processing data with automation tools
• Process improvements
• May coach and review the work of lower level professionals
• Problems faced are sometimes difficult and complex

Qualifications: 

• B.A., B.S. in Business, Engineering or Finance   
• 2-4 yearsYears of global experience
• Knowledge of Westinghouse and the industry
• Proven track record with respect to knowledge of financial processes, controls, and associated improvement programs
• A general understanding of Westinghouse systems and data quality needs
• Excellent communication, presentation, and leadership skills.  
• Ability to operate effectively in a team environment.
• Strong organizational skills and ability to set priorities, manage time and multi-task
• Ability to show initiative, good judgment, and resourcefulness
• Detail oriented with a problem-solving mindset and ability to meet deadlines and be results oriented
• Desire to produce accurate, high-quality work with attention to details
• Proficiency in SAP SD module, Microsoft D365, and other software packages a plus
• Flexibility and adaptability to adjust to changing project needs in evolving situations

Why Westinghouse?

Westinghouse Electric Company is the global nuclear energy industry's first choice for safe, clean, and efficient energy solutions. We enable our delivery of this vision by living our value system: 

• Safety and Quality 
• Integrity and Trust 
• Customer Focus and Innovation 
• Speed and Passion to Win 
• Teamwork and Accountability 

Westinghouse offers great benefits to all our employees around the globe to keep them healthy and enhance their well-being.  

Benefits offered in Poland include:

• Stable employment
• Outstanding and supportive atmosphere of collaboration in the team and in Westinghouse group
• Attractive remuneration with bonuses
• Hybrid model of work, flexible working time
• MyBenefit Cafeteria
• Life insurance
• Private Medical Care
• Employee Assistance Program: confidential counseling and resources for employees, eligible dependents, and household members
• Charity initiatives
• Parking space for employees
• Employee referral program

You can learn more about Westinghouse by visiting http://www.westinghousenuclear.com. 

Westinghouse is an Equal Opportunity Employer including Veterans and Individuals with Disabilities.

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