Supply Chain Data Entry Specialist

Requisition Number:  12140
Company:  W Electric Poland LLC

Krakow, MA, PL, N/A

To strengthen our Supply Chain Management team, we are looking for experienced candidates for the position of Supply Chain Data Entry Specialist for our Global Shared Services. 
Seize this unique opportunity to take an active part in shaping our new GBS centre and grow together with the rapidly developing organization. 


Duties and Responsibilitie:

  • Data Entry, Management and Maintenance
  • Support the Westinghouse supply chain for data needs including vendor and supplier database management through information and data gathering, entry and maintenance activities of our approved supplier list and other processes
  • Input, review and/or verify all information on the database management system to ensure completion and accuracy. Identify necessary actions to correct data.
  • Coordinate various document management operations (including use and maintenance of databases) to ensure permanent long-term storage, protection, control, and retrieval of information according to applicable procedures.
  • Use databases to produce standard reports on stored information and use as needed query systems to produce non-standard specialized reports upon request.  Use various databases to produce index of specific documents requested by users.  Produce copies of requested information, maintaining logs as appropriate. 
  • Provide the internal customer with guidance and training with regards to Vendor Master Data on timely and professional manner
  • Conduct root cause analysis of data quality issues and initiate new processes changes to prevent future data quality issues, including taking necessary corrective action.
  • Responsible for compliance with Key Performance Indicators and Service Level agreements
  • Perform ad hoc duties 



Education and Qualifications:

  • BA in Business or Equivalent
  • Min 1 year experience in Shared Services, customer service and/or supply chain     
  • Fluency (both spoken and written) in both English and a minimum one other language will be an asset (French, German, Spanish, Swedish, Italian, Dutch, Russian, Ukrainian, Czech, Bulgarian).  Language ability is critical when interfacing with suppliers and internal stakeholders. 
  • Good customer service skills 
  • Strong administrative abilities to generate records, file and retrieve records
  • Organization, attention to details and sense of accuracy
  • Good verbal and written communication skills; collaboration and teamwork skills
  • Ability to understand process efficiency and to propose improvements when required
  • Ability to use all the Westinghouse IT tools such as SAP, ARIBA, Prime
  • Ability to report activities and track KPIs
  • Ability to analyse, identify and resolve issues, or address them to appropriate responsible
  • Experience with Microsoft Office - Word, Excel, PowerPoint desired


  • Stable employment in newly created SSC in Kraków
  • Outstanding and supportive atmosphere of collaboration in the team and in Westinghouse group
  • Attractive remuneration with bonuses
  • Hybrid model of work, flexible working time
  • Benefit package with Multisport card
  • Life insurance
  • Private Medical Care
  • Charity initiatives
  • Parking space for employees
  • Employee referral program

Employment opportunities may require access to information which is subject to the export control regulations of the United States. Hiring decisions for such positions are required by law to be made in compliance with these regulations. Applicants for employment opportunities in other countries must be able to meet the comparable export control requirements of that country and of the United States.


Job Segment: Supply Chain, Supply Chain Manager, Supply, Document Management, Database, Operations, Technology