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Office/Projects Coordinator

Are you interested in being part of an innovative team that supports Westinghouse’s mission to provide clean energy solutions? At Westinghouse, we recognize that our employees are our most valuable asset and we seek to identify, attract and recruit the most qualified talent while recognizing and encouraging the value of diversity in the global workplace.

The Local Project Coordinator reports directly to the Local Country Manager and has the responsibility to support the project in the following areas:

I. EXTERNAL PROJECTS SUPPORT

I.1. Act as the Local Purchase Requisitioner [PR] and manage all purchase requisitions project related purchases [all product lines]

I.2. Managing and coordination of the administrative tasks related to Site Working Access to Nuclear Facilities for Project Teams  [both in and outside the country]. Preparation of all required documentation and tracking of expiry dates to avoid project delays due to access restrictions

I.3. Supervise the process for customs clearance and receiving/shipping project related deliveries [both in and outside the country]

I.4. Supports the development of offers to Customers. This includes but not limited to: Development of initial drafts of the Requirements Traceability Matrices, Requesting and Obtaining of Administrative/Legal Documents, Assembling of Offer Packages, Translation of Customer RFQs

I.5. Receive and process documents and compile pertinent information in the Westinghouse Electronic Database Management System (Prime)

I.6. Assist projects in a variety of other non-critical engineering duties as needed including technical support for activities related to printing, copying, assembling and shipping of technical documentation

II. INTERNAL BUSINESS PROJECTS SUPPORT

II.1. (EXPORT COMPLIANCE) Provide active support to the local Export Compliance Liaison in preparation, processing and filing the necessary paperwork for Export Control Permissions.

II.2. (FINANCE) Act as the Local Purchase Requisitioner [PR] and manage all purchase requisitions/purchase orders for purchases, which cannot be attributed to a product line

II.3. (IT) Support the IT Organization to place local Purchase Orders for all IT related equipment [laptops, copy machines, mobile and fixed phones, VoIP equipment, routers, network switches, etc.]. Act as point of contact for all management of all IT equipment warranty claims

II.4. (SCM) Support Supply Chain Management (SCM) Organization in their communication and contacts with local suppliers

II.5. (SCM) Supervise the office related contracts in view of timely execution of payments, obligations, and terms. Control of the contract expiration, preparing proposals to the Country Manager for re-negotiation of the contract terms and conditions.

II.6. (EHS) Act as the local EHS Organization representative

II.7. (HR) Provide active support to the Global HR organization for the issuance of work permits for project personnel.

II.8. (CORPORATE) Management of internal documents and office correspondence including formal review, archiving and distribution of documents for archiving in accordance with current procedures

II.9.  (CORPORATE) Initiate and monitor spending requests for office supplies, equipment and business meetings. Assist in the development, preparation and analysis of budgets (including monitoring and maintaining an inventory of supplies.  Review and approve office supply acquisition).

II.10. (FACILITIES) Piloting all office administration activities related to office supplies, office premises maintenance, courier shipments. Managing company’s front desk with respect to visitors, couriers and other external/internal clients

II.11.  (FACILITIES) Point of contact for site or office facilities & real estate, mail room/shipping, supplies, equipment, and invoicing questions/coordination/issue resolution/etc

II.12.  (FACILITIES) Point of contact for all office normal business operations related suppliers – Business Park Sofia, MTel, Vivacom, DHL, FedEx, etc

 

Minimum requirements

 

Associate’s Degree (or equivalent with years of experience)

Bachelor’s Degree preferred

1-2  years of experience 

 

Commitment to excellence and result orientation

Bulgarian and English Language skills – excellent proficiency

Communication and presentation skills in an international business environment at all hierarchy levels of the organization

Embrace and actively manage change

Excellent time management skills and ability to multi-task and prioritize work

Attention to detail and problem-solving skills

Demonstrated proficiency in internet navigation for information and data gathering.

High level interpersonal skills, poise, tact and diplomacy required to handle sensitive and stressful situations.

Apply proficient knowledge of policies and procedures of assigned department(s) and Westinghouse.

Why Westinghouse?

Westinghouse Electric Company is the global nuclear energy industry’s first choice for safe, clean, and efficient energy solutions. We enable our delivery of this vision by living our value system:

  • Safety and Quality
  • Integrity and Trust
  • Customer Focus and Innovation
  • Speed and Passion to Win
  • Teamwork and Accountability

Westinghouse offers competitive benefits to all our employees around the globe to keep them healthy and enhance their well-being.  In the U.S. the following are representative of what we offer:

  • Competitive Salary
  • Comprehensive Health, Wellness and Income Protection Benefits
  • 401(k) Savings Plan with Company Match
  • Paid Vacations and Holidays
  • Opportunities for Flexible Work Arrangements
  • Educational Reimbursement Program
  • Employee Referral Program

While our Global Headquarters are located in Cranberry Township, PA, we have over 9,000 employees working at locations in 19 different countries. You can learn more by visiting http://www.westinghousenuclear.com.

EOE of Minorities / Females / Vets / Disability.

Get connected with Westinghouse on social media:
Twitter | Facebook | LinkedIn| YouTube

Employment opportunities may require access to information which is subject to the export control regulations of the United States. Hiring decisions for such positions are required by law to be made in compliance with these regulations. Applicants for employment opportunities in other countries must be able to meet the comparable export control requirements of that country and of the United States.

Requisition Number:  1669
Employee Type:  Professional
Job Family:  Project Management & Support
Company:  WSE Bulgaria Branch
Employee Class:  Employee
Posted Date:  Apr 9, 2021
Location: 

Sofia, 23, BG, 1000

While our Global Headquarters are located in Cranberry Township, PA, we have over 9,000 employees working at locations in 19 different countries. You can learn more by visiting link http://www.westinghousenuclear.com./careers/ 

EOE of Minorities / Females / Vets / Disability.

Keep in mind that only applications completed and submitted via the Westinghouse Careers website will be considered. You can submit your completed application, and also explore other available options, using the following link: link http://www.westinghousenuclear.com/careers/

Get connected with Westinghouse on social media:

Twitter | Facebook | LinkedIn| YouTube

Employment opportunities may require access to information which is subject to the export control regulations of the United States. Hiring decisions for such positions are required by law to be made in compliance with these regulations. Applicants for employment opportunities in other countries must be able to meet the comparable export control requirements of that country and of the United States.


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