Projects Administrator

At Westinghouse Electric Company, we are pioneers in nuclear technology and our technology is the basis for nearly half of the world's commercial nuclear power plants in operation. Today, we are also building several new reactors that contribute to more fossil-free energy. Globally, we have over 10,000 employees in 19 countries, of which 1,000 are at our Swedish workplaces in Västerås and Täby. Our Swedish operations were founded in 1969 and supply nuclear fuel as well as products and services in automation, maintenance, testing and decommissioning for customers around the world. Read more about us www.westinghousenuclear.com.

About the role:

Are you highly organized, detail-oriented, and passionate about supporting complex international projects? We are looking for a Projects Administrator to join our team and help ensure a smooth operations across nuclear power projects worldwide.

You will report to the President & Operations Manager WesDyne Sweden and be located in Täby, Sweden.

Model of work: hybrid.

Key Responsibilities:

• Access and Entry management: Prepare and maintain access documentation for each country, nuclear facility, and participating resource. Handle deployment notifications for international projects.
• Document and Dose management: Register and manage all received documents and certificates in internal systems, including mail handling. Issue certificates and supporting documentation. Manage radiation dose tracking and registration.
• Trainings administration: Plan and maintain internal and external training programs.
• Health administration: Schedule and book occupational health checks and ensure all required health and fitness certificates are in place.
• Executive and Project support: Provide administrative, strategic, and operational support to the CEO, management team, and project managers, ensuring a smooth business processes.
• Qualifications management: Handle company, supplier, and personnel qualifications. Maintain company profiles in client portals and prepare supporting documentation.
• Security and Protective Security: Act as security contact within the organization, manage visitor access, and ensure compliance with General Data Protection Regulation and export control laws. Plan and conduct security clearances and interviews for on-site personnel, partnering with client security departments and authorities.
• Work Environment coordination: Ensure compliance with Swedish labor laws and company EHS standards. Support internal work environment projects and improvements.

Qualifications:

• 2+ years of experience as a Projects Administrator in a similar role.
• Fluent in English and Swedish, both written and spoken; additional languages such as German, French, or Spanish are a plus.
• Experience in an international business environment
• Proficiency in internet navigation for information gathering.
• Result orientation
• Not essential, but helpful:
• Experience with SAP and CAD systems.
• Interest in IT technology

#LI-Hybrid

We offer: 

At Westinghouse, we offer an inspiring work environment in a high-tech industry. You will be a part of a network of global experts from several different areas and we offer great opportunities for competence development and career growth, both in Sweden and abroad.    As a member of our team, you will work together with engaged colleagues and be a part of an environment that is both challenging and supportive. Many of our positions are based in activity-based environments which enables a flexible workplace. 

At Westinghouse, we have a strong safety culture. 

Westinghouse is an employer that treats everyone equally.

Some of the benefits employees in the Sweden can expect:

• Wellness Allowance

• Flexible pay opportunities via our Benefit portal

• Work hour reduction (ATF) and occupational pension (ITP)

• ASB Insurance: compensation for the cost of health care, dental care hearing aids, glasses and more

• Employee Assistance Program: confidential counseling and resources for employees, eligible dependents, and household members

• Employee Referral Program: potential for employees to earn a monetary award for referring other qualified candidates to Westinghouse 

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